My Appraisals

The Appraisals area of Clarity Appraisals stores all of your current and historic appraisals and allows you to view, edit and download them.

Click the links below for more information on:

Current appraisals

Un-submitting your appraisal

Signing off your appraisal

Current Appraisals

Any appraisals you are currently working towards (i.e. that are not yet completed) or that have been allocated and not yet started, are displayed here.

Status	Explanation
Open	The appraisal has been set by the organisation but not started. To start, click on the Start link to the right of the item
In Progress	The appraisal has been started, but is not complete.
Submitted	Your appraisal has been filled in and submitted to the appraiser, but they have not yet started reviewing it.
Appraising in Progress	Your appraiser has started to review your appraisal
Awaiting Your Sign Off	You need to review the appraisal outputs and sign off your appraisal
Complete	Both parties have signed off the appraisal and it is considered fully complete

To start an "Open" appraisal:

Click to the right of the item.

To view or continue adding evidence to an appraisal:

Click to the right of the item.

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Historic appraisals

Any appraisals you complete using Clarity Appraisals can be found in the Historic Appraisals table, along with any appraisals you wish to upload manually.

To view a historic appraisal, click to the right of the item (in the Actions column of the table).

To add a historic appraisal, click on the top left of the table.

The page allows you to enter the details of the appraisal you are uploading and additional information which will be displayed on your Revalidation progress screen if the appraisal is allocated to your Revalidation cycle.

When the Details have been entered, documents can be uploaded in the Attachments section.

Click the button to the right of the Attachments section
Enter a file description
Click the button
Select the file from your desktop and double click to attach
Click the button to add the document
Once you finished entering the details and uploading your documents click in the top right corner.

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Starting appraisals

New appraisals will be allocated by your Appraisal Administrator and will appear on your homepage.

Click on your homepage to begin entering evidence

If you have existing evidence in your Portfolio you can import them straight away:

Tick the box to the right of the items you want to add to your appraisal (leave the boxes blank if you don't want to import any items)
Click and then confirm your choices to be taken to your Appraisal Dashboard.

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Section 1

Section 1 contains your GMC Registered Details, Personal Details, Qualifications, Memberships and Scope of Work. You will enter most of this during your registration or in your Profile.

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Section 2

Form 2 of your appraisal contains your appraisal evidence. The information you include here will be the main basis of your appraisal.

Your Last Year’s PDPs will be automatically added if you completed your last appraisal using Clarity Appraisals. If it is the first time you are using Clarity Appraisals you can enter your Last Year's PDPs manually. Click here to see how.

Click here to see details about each type of evidence you can add.

Click here to see how to add information to your appraisals.

Remember to reflect on your evidence in your appraisal!

Your evidence should cover the full scope of your professional work within and outside of the NHS.

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Summary of discussion

Agreed PDP

Appraiser statements

Summary of Discussion

After your appraisal meeting, your appraiser will write a summary of everything that was discussed. The Summary of Discussion will be formatted into the four domains of Good Medical Practice.

Before you sign off your appraisal you can read what your appraiser has written and agree or disagree with their comments.

To read your Summary of Discussion:

Click in the left navigation bar
Read through the comments your appraiser has made
Before you can sign off your appraisal you must agree or disagree with your Appraiser’s input by clicking one of the circles

If you disagree with any of your Appraiser’s comments you must put a statement in the text box explaining why you have disagreed. This will be reviewed by your Responsible Officer.

When you have agreed/disagreed and provided a statement, click

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Agreed PDP

After your appraisal meeting your appraiser will document the PDP activities that you agreed upon during your meeting. These may be incomplete PDPs that you have decided to carry on from last year or entirely new activities.

To view your agreed PDPs:

Click in the left navigation bar

Your Agreed PDPs are shown in a table.

Click to view the details of your PDP. (Click to view the original Proposed PDP)
Before you can sign off your appraisal you must agree or disagree with your Appraiser’s input by clicking one of the circles

When you have agreed/disagreed and provided a statement, click

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Appraiser Statements

Before your appraiser can sign off your appraisal they must complete a number of statements that inform your organisation whether your appraisal has:

Reflected your entire scope of work
Been presented in accordance with the 4 domains of GMP
Reviewed your progress against your PDPs from last year
Resulted in a new set of PDPs for the coming year
Brought to light any information that raises concerns about your fitness to practise medicine

To review your Appraiser’s responses to these statements:

Click in your left navigation bar
Read each of the statements. Your Appraiser may have agreed or disagreed with the statements and provided comments to explain their choice.
Before you can sign off your appraisal you must agree or disagree with your Appraiser’s input by clicking one of the circles

If you disagree with any of your Appraiser’s comments you must put a statement in the text box explaining why you have disagreed. This will be reviewed by your Responsible Officer.

When you have agreed/disagreed and provided a statement, click

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Actions

In this section you can book you appraisal meeting, request a change of appraiser/appraisal dates and submit your appraisal.

You can book your appraisal by clicking 'Appraisal Meeting' and selecting a convenient date providing you are: 1) linked to an appraiser, and 2) if your appraiser has made slots available to book.

Click to select the appraisal date you wish to have your appraisal on.

Click to confirm the appraisal meeting.

If there are no slots showing, click the button. Your appraiser will then update this section with available slots.

If you would like to change your appraiser you can do so by submitting a request to your appraisal admin team by clicking 'Change Appraiser'.

You can search by entering the appraiser name or GMC number and clicking . The appraiser name should then appear in the 'Search Results' table. You can also leave this blank if you do not know the name/GMC number of a new appraiser. Your admin team will select one for you.

You can add an optional note to explain why you would like to change appraiser if you wish, then click . Your appraisal admin team will then respond to you in due course.

There is the option to change your appraisal dates if they do not run between the standard appraisal period of 1st April to 31st March by clicking 'Change Appraisal Dates', entering the dates in the relevant boxes, adding a reason for the change in the 'Notes' section then clicking

Once you have added the appropriate information to Section 2 and have ensured all of your supporting documents are uploaded and the information contained is relevant and complete, you are ready to submit your appraisal.

Click at the bottom of the left navigation bar

Before you submit your appraisal you must ensure you have included all mandatory evidence as stipulated by the GMC. The submission overview page highlights any areas you have overlooked and shows:

This section is fully complete

Any recommended information you have not included.

Any mandatory evidence you may have missed

You can't submit your appraisal until all of the errors in red are resolved.

Please Note: You can submit your appraisal if you have not completed optional areas (highlighted in blue) but it is recommended that you complete all areas to allow you to gain as much as possible from your appraisal experience.

When all sections are highlighted in green, click

You must confirm that you have not included any patient identifiable information within your evidence before your appraisal is submitted by clicking in the tick box

Tick the box and click

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Un-submitting your appraisal

If you submit your appraisal and realise you need to add or edit an item, you can un-submit your appraisal if your Appraiser has not yet started reviewing it (when the status is still 'Submitted').

If you need to edit your evidence after your Appraiser has started reviewing it, you must ask your Appraiser or Administrator to revert it for you.